Privacy Policy
Effective Date: June 16, 2025 Last Updated: June 16, 2025
Version 1.0 – initial publication
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1. Data Controller
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Nexatara LLC
30 N Gould St Ste N, Sheridan, WY 82801, USA
E‑mail: info@nexatara.com
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2. EEA / UK Users
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This website and our services are intended for users located **outside** the
European Economic Area (EEA) and the United Kingdom. We do not intentionally
market to or monitor individuals in those jurisdictions. If you are located in
the EEA or the UK, please do not use this website. Any personal data received
from those regions will be deleted promptly upon discovery.
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3. What Personal Data We Receive
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Source | Data Elements | Purpose
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E‑mails you send | E‑mail address, name (if included), message content | Respond to your inquiry and follow‑up if needed
> We do **not** use contact forms, analytics cookies, advertising cookies, or
> any other tracking technologies on this site. Your visit is not profiled,
> and no personal data is collected automatically.
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4. Legal Bases for Processing
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• **Contractual necessity** – to answer your e‑mail and provide any information you request.
• **Legitimate interests** – to secure our e‑mail system and protect against abuse.
• **Legal obligation** – to retain certain business records if required by U.S. law.
We will seek your **consent** before sending any marketing communications.
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5. How We Use Personal Data
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• **Service & Support** – replying to your messages.
• **Security & Maintenance** – monitoring the e‑mail account for spam or malicious activity.
• **Legal Compliance** – keeping records required by federal or state regulations.
*We do not sell or rent your personal data.*
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6. Sharing & Disclosure
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1. **With your explicit consent** – if you ask us to share information.
2. **Service Provider** – Google LLC hosts our e‑mail (Gmail) under strict
confidentiality and security terms.
3. **Legal reasons** – subpoenas, court orders, or to comply with applicable law.
4. **Protection of rights** – to detect fraud or enforce our Terms of Service.
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7. Data Security
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• TLS encryption for e‑mail in transit.
• Multi‑factor authentication and limited access to the inbox.
• Daily encrypted back‑ups within Google Workspace.
• Breach notification to affected individuals and regulators without undue delay.
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8. Data Retention
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Data Set | Retention Period | Final Action
---------------------------|-----------------------------------------|--------------------------
E‑mail correspondence | 12 months after last reply | Secure deletion
System & security logs | 6 months | Aggregation / anonymisation
Legal / accounting records | 7 years (IRS and state tax regulations) | Secure deletion
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9. Your Privacy Rights (United States)
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Depending on your state of residence, you may have the right to **access, delete,
correct, and opt out of the sale or sharing of personal data** (e.g. California
CPRA, Colorado CPA, Virginia VCDPA, Connecticut CTDPA, Utah UCPA).
Send requests to **privacy@nexatara.com** or our postal address above. We will
respond within 45 days as required by law and provide an appeal process if we
decline your request.
We honor browser‑based opt‑out signals such as the **Global Privacy Control
(GPC)**.
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10. Children’s Privacy
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Our services are **not directed to children under 13**. We do not knowingly
collect personal data from minors. If you believe we have done so accidentally,
please contact us so we can delete the information.
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11. International Transfers
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All data is stored and processed in the United States. By communicating with us
from outside the U.S., you consent to this transfer and storage.
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12. Automated Decision‑Making
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We do **not** use any automated decision‑making or profiling that produces legal
or similarly significant effects.
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13. Changes to This Policy
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Any material changes will appear on this page with a new “Last Updated” date.
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14. Contact
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E‑mail: info@nexatara.com
Mail: Nexatara LLC, 30 N Gould St Ste N, Sheridan, WY 82801, USA
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Revision History
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Version | Date | Summary
--------|--------------|---------
1.0 | 16 Jun 2025 | Initial publication